Monthly payroll can be done very quickly in just a few steps:
Step 1 - Select Employees
Step 2 - Select Pay Item
Step 3 - View Summary
Step 4 - View Month Total
You can refer to this guide for the steps on how to processing payroll in Talenox: Process Payment for a Whole Month.
Viewing the Month Total Page
After payroll has been processed fully in Talenox, you'll be brought to the Month Total page below.
The Month Total page comprises of the following tabs that you can toggle between to double-check the amounts you've keyed into Payroll for your employees:
Payroll Summary tab - breakdown of all the individual items that contributes to the Net Salary.
CPF Summary tab - breakdown of statutory contributions calculated for your employees (included in the CPF file generated by the system).
Downloading Bank File & CPF File
You can easily export the Bank file by clicking on Export Bank Payments / CPF / Reports > Make Payment.
Please refer to the steps in this article here to learn how to download the bank file from Talenox. You can select either GIRO or FAST file formats.
For salary disbursement, you will have to upload the exported bank file to your corporate banking portal. You can find the list of guides for uploading the bank file to the respective banks here:
To export the CPF file, head to Export Bank Payments / CPF / Reports > CPF. This will bring you to the CPF File Download page to generate the required file.
After downloading the CPF file, you can refer to this article for the steps on how to submit CPF contributions online to CPFB's portal. 😁
Click on "Publish payslips" to publish payslips to employees in Talenox.
You can also refer to this guide for a detailed explanation on how to publish payslip: Steps To View, Publish and Download Payslips
NOTE: Talenox only sends email notifications to invite employees to login and view their payslips in the system. We do not send out payslips attachments in emails to employees due to security reasons.
Viewing & Editing All Payments Processed
Every payment that you have processed in Talenox for the payroll month will be displayed in the All Payments page. To view the individual payments processed, you can head over to Payroll settings > All Payments.
In the All Payments page, you'll be shown all payments that have been "Processed" successfully or are currently in "Draft" mode. This is where you can view, edit, delete or rename the individual payments.
You can refer to this for a detailed guide on how to edit payment: How to edit an Existing Payment.
IR8A Generation & Submission
At the end of the financial year, once all payroll processing has been done, head over to Payroll settings > IR8A to generate the forms.
You can scroll down to view and edit the individual employee IR8A by clicking on "View/Edit"
Once you have checked that all the IR8A forms are accurate, click on "Step 3: View Overall Report" option to proceed to upload the IR8A forms to IRAS directly from Talenox (AIS API submission) with your CorpPass.
You can refer to a detailed guide on submitting IR8A to IRAS directly from Talenox: Submit IR8A directly to IRAS from Talenox.
Have fun processing your Payroll each month with Talenox 😉