We'll run through how to submit your DBS bank file for GIRO payout via the IDEAL online business banking portal.
What is a bank file?
A bank file is a file that contains the encoded salary payment details for each employee with a bank account. Here's an example of the file name when created - bank_file14092963432.txt.
Over at Payroll > Payroll Settings > Month Total > Bank / Cheque Listing, you can select multiple payments to be lumped into one bank file for Export:
After exporting the file from Talenox (choose Bank File GIRO), log in to your DBS IDEAL portal.
Follow this short Slideshare to complete the submission:
Note: For Hong Kong users, the steps are the same as we have just switched everyone to "UFF" file format.
If you would like to use "Bank File (FAST)" instead, do note that it's not salary coded and every employee's net salary will be shown in the bank statement. We will not recommend using "Bank File (FAST)" unless it is an emergency payroll issue.
To execute this FAST file, under Payment Type, you can choose "FAST" and "UFF" for File Format when you are creating this new payment as shown in the screenshot below:
Note: If “Upload Profiles" under "Files > File Transfer" is unavailable on the DBS portal, you probably did not enable the option when the account was opened. To apply for the “File Transfer” feature, simply follow these steps:
- Download the IDEAL 3.0 Maintenance Form.
- Fill up section 2 on 3rd Page. Tick “Access this service” for section 2b. Fill up the Authoriser’s name, date, and sign accordingly.
- Submit the form at a DBS branch for processing.
Before exporting the bank file after processing your payroll, do remember to enter the DBS Organisation ID under Profiles > Company Details > Bank Details. The DBS Organisation ID is a required field to upload the DBS Bank File from Talenox.
How to obtain my DBS Organisation ID?
If you are a DBS IDEAL new user, the DBS Organisation ID is issued to you in the Welcome Letter.
However, if you have been logging in to your DBS IDEAL portal, you should already have your DBS Organisation ID. It's the same ID that you need to enter in the Bank Details. 😀