Here are the steps you'll need to generate, publish and export payslips from your Talenox account!
Publishing Payslips For All Employees
Once you're done processing all payments for the month, follow these steps to publish payslips for your employees:
- Head to the Month Total page in Payroll
- Click the "Publish payslips" button
- Set a future payslip Pay Date on the pop-up that appears
- Select the option to "Send email notification of published payslip to employees on Pay Date (DD/MM/YYYY)"
- Finally, select "Send on pay date". Employees will only be able to view their payslips on the selected date
An email notification will be sent to every user on the selected Pay Date, letting them know they can login to view their payslip details.
If the payslips are not published, users can't view their own payslips for that month. Also, you can "un-publish" (we like creating new verbs) and publish again to resend these email notifications.
NOTE: Your employees will need to have an active Talenox account to view their own payslips. Do refer to this guide to help you to send an invite to your employees.
You can also refer to this guide to learn how to publish payslips without notifications being sent to employees.
To download and export a page by page PDF file of company-wide payslips, head to Payroll > Month Total > Export Bank Payments etc. > Payslips:
To download and view individual employee payslips, head to Payroll > Payroll settings > Payslips and "View" each employee payslip:
Exporting Payslips For A Specific Period
Simply head to More > Payroll Report > Employees Payslip and choose either "All" or a specific employee's name from the drop-down list. Then, choose the specific period that you want to export the payslips for:
Do note that this feature is only available under the SUITE plan.
What if you want to customise your employee's payslip pay date individually instead? Head over here to find out... 🤗