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General Guide
General Guide
For Frequent Users
72 articles in this collection
Written by
Nicholas,
Chloe Ng,
and
Danial
Profiles
How to Delete Hidden Admin/Non-Employees
If you are wondering how to delete hidden admins once they resigned, here are the steps.
Written by
Danial
Updated over a week ago
How to Edit Payment Details for your employees
Setting up bank details for your employees
Written by
Danial
Updated over a week ago
How to Edit Bank Details for your company
Setting up and editing bank details for your company
Written by
Danial
Updated over a week ago
How to Mass Edit Employee Profiles
Bulk editing employee profiles using our built-in import and export functions.
Written by
Chloe Ng
Updated over a week ago
How To Mass Update Employee Job Details
Mass update of employees' current existing job details. Mass creation of employees' new job details. Salary increments and job promotions.
Written by
Chloe Ng
Updated over a week ago
How To Create An Admin/Non-Employee Profile
Follow these steps to add Admins without an Employee Profile (hidden Admins)
Written by
Nicholas
Updated over a week ago
Steps to Transfer Employees' Data from Company A to Company B
Export and re-import payments into different company accounts
Written by
Nicholas
Updated over a week ago
Removing Company Logo on Payslips
Remove or hide company logo in payslips.
Written by
Nicholas
Updated over a week ago
Setting Up Cost Centres
How to set up cost centres and its purpose
Written by
Chloe Ng
Updated over a week ago
Assigning Employees to Multiple Cost Centres
Multiple Cost Centres designation. Assigning employee Cost Centres in payroll payment batches. Payroll reporting formats.
Written by
Chloe Ng
Updated over a week ago
How to Export Next of Kin Data in Talenox?
Exporting employees' NOK data into an excel file
Written by
Nicholas
Updated over a week ago
How to Export Employees Data in Talenox?
Exporting employees data into an excel file
Written by
Nicholas
Updated over a week ago
How to Export Job Details Report?
Exporting employees' job details into an excel file
Written by
Nicholas
Updated over a week ago
How to Attach Documents in Employee Profile?
Attachments: Employment contract, NRIC, Confirmation Letter.
Written by
Nicholas
Updated over a week ago
How to Set Up Custom Fields in Employee Profile?
Education records. Training records.
Written by
Nicholas
Updated over a week ago
How to Mass Import Custom Fields into Employee Profiles?
Importing sheet for custom fields. Keying in custom fields for import correctly.
Written by
Chloe Ng
Updated over a week ago
Why Job Title and Department details are not showing in Employee Listing?
Future Job Details Explanation
Written by
Nicholas
Updated over a week ago
How to Reactivate/Set-up Talenox Account for Rejoining Employees
Steps to update employee profile if a resigned employee is rehired.
Written by
Nicholas
Updated over a week ago
Steps to Remove Resign Date
Delete Resign Date. Re-joined employees.
Written by
Nicholas
Updated over a week ago
How to Enable or Disable Birthday Notifications?
Steps to enable or disable notifications are only open to Admin or Super Admin
Written by
Nicholas
Updated over a week ago
Customising Your Company Holidays
Adding internal company holidays in Talenox
Written by
Chloe Ng
Updated over a week ago
Steps To Remove an Employee Profile
How to delete an Employee Profile
Written by
Nicholas
Updated over a week ago
How to Check Total Number of Admins & Super Admins in Talenox?
Number of Super Admins and Admins
Written by
Nicholas
Updated over a week ago
How to Check Your Company's Total Headcount in Talenox?
Number of active employees
Written by
Nicholas
Updated over a week ago
How Does Talenox Categorise Part-Time Versus Full-Time Employees?
Rate of pay determines part-time from full-time employees
Written by
Chloe Ng
Updated over a week ago
What To Do When Modules Are Not Displayed in Your Talenox Dashboard?
Missing module access - Profiles, Payroll, Leave, My Profile, Payslip. Super Admin/Admin/User.
Written by
Nicholas
Updated over a week ago
Display and Sort Employee’s Nickname in Employee Listing
Sorting your employee's name display in Employee's Listing
Written by
Danial
Updated over a week ago
Steps to Manage Multiple Companies in Talenox
Group of companies. Subsidiary entities. Client Portfolio.
Written by
Nicholas
Updated over a week ago
Payroll
Steps to Process Leave Encashment
Calculating unused annual leaves/OIL for resigned employees to include in last day pay
Written by
Nicholas
Updated over a week ago
How to Remove Resigned Employees in Payroll?
Excluding resigned employees in payroll.
Written by
Nicholas
Updated over a week ago
Steps to Amend "Sample Employee" in Bank File
Edit Sample Employee. Employee Profile. Bank File. Payroll.
Written by
Nicholas
Updated over a week ago
How To Process Backdated Salary?
Processing Backdated Salary for your employees in Talenox
Written by
Chloe Ng
Updated over a week ago
Steps to Process Overtime Payment in Payroll
Overtime Days. Overtime Hours
Written by
Nicholas
Updated over a week ago
How to Process Public Holiday Pay in Payroll?
Working on public holidays. An extra day’s salary at the basic rate of pay.
Written by
Nicholas
Updated over a week ago
How to Process Advance Payment For Your Employees?
Steps to process advance pay in Talenox.
Written by
Nicholas
Updated over a week ago
How to Add Expenses Claims in Payroll?
Reimbursements. Employees Claims. Ad Hoc Payment/Deduction tab.
Written by
Nicholas
Updated over a week ago
Steps to Create Separate Payment Groups
How to process different payment groups in the same month?
Written by
Nicholas
Updated over a week ago
Steps to View Bank / Cheque Payment and Withholding Amount
Bank / Cheque Listing. Bank File (Advanced Settings).
Written by
Nicholas
Updated over a week ago
How To Reset Bank File
Bank File locked in Talenox? Here's how you can reset your bank file after downloading it from the system.
Written by
Chloe Ng
Updated over a week ago
Steps to Lock and Unlock Payments
Locking payment after processing payroll. Unlocking payment for editing. Typing Edit to amend.
Written by
Nicholas
Updated over a week ago
How to Refresh a Record of An Employee in Payroll
Ensure that any changes made to Profiles/Leave while processing payroll is reflected in the system
Written by
Chloe Ng
Updated over a week ago
How To Enter No Pay Leave Dates in Payroll?
Manually key in NPL dates in Payroll without auto-synced from Leave. Leave Payments/Deductions tab. FREE plan
Written by
Nicholas
Updated over a week ago
Steps to Mass Import No Pay Leave Deduction Amount in Payroll (FREE version)
Import and calculate No Pay Leaves deduction amount in payroll using Import Payments/Deductions function
Written by
Nicholas
Updated over a week ago
How to Publish/Un-publish Payslips in Separate Batches to Employees
Publishing payslips in batches for employees in a single month. Setting separate payslip pay dates.
Written by
Chloe Ng
Updated over a week ago
Steps to Add / Delete Payment Method in Payslips
Display or Remove bank details in payslips
Written by
Nicholas
Updated over a week ago
How To Delete A Single Payment
Removing a processed or draft payment in Talenox.
Written by
Nicholas
Updated over a week ago
Steps to Customise Payslips Displays
Show or removing items in payslips. Keying custom Payslip remarks,
Written by
Nicholas
Updated over a week ago
How to Hide Job Displays in Payslips
Opt to hide or show employee job title and department in payslips
Written by
Chloe Ng
Updated over a week ago
How to Hide Leave Balances in Payslips?
Show or hide leave balance in payslips.
Written by
Nicholas
Updated over a week ago
Steps to Transfer Employees' Payroll Data from Month A to Month B
Export and re-import payments into different payroll months
Written by
Nicholas
Updated over a week ago
What To Do When An Employee Is Terminated Without Notice?
Breaking the terms of the employment agreement. Failure to pay salary. Absence without cause.
Written by
Nicholas
Updated over a week ago
Calculating No Pay Leave
Salary proration calculation for Unpaid Leave. Leave Payments/Deduction step.
Written by
Nicholas
Updated over a week ago
How To Create a Custom Payroll Report?
Customising your payroll report for recurring payroll months. Select what you'd like to include into your payroll reports each month.
Written by
Chloe Ng
Updated over a week ago
How To Export Variance Report?
Variance Reporting. Comparison between Current and Past month's payroll. By Employees or Cost Centres. SUITE plan users only.
Written by
Chloe Ng
Updated over a week ago
Basic Rate of Pay vs. Gross Rate of Pay
Written by
Nicholas
Updated over a week ago
Leave
How to Check Leave Eligibility Status
Steps on how to check the eligibility status of the leaves for the employees.
Written by
Danial
Updated over a week ago
Steps to Edit Working Day Settings for Leave
Enable or Disable Edit function in Apply for Leave
Written by
Nicholas
Updated over a week ago
How to Edit Working Days in Leave Application? (Employee-view)
Editing Working Day Status for accurate working days applied in a single leave application period.
Written by
Chloe Ng
Updated over a week ago
How to Allow Your Employees to Apply Half-Day Leave?
0.5 leave day. half day leave. Annual Leave.
Written by
Nicholas
Updated over a week ago
Steps to Cancel An Approved Leave Application
Deleting a leave application
Written by
Nicholas
Updated over a week ago
'No Rounding' Leave Entitlement Option
'No Rounding' leave entitlement option available for Singapore, Malaysia and Hong Kong.
Written by
Chloe Ng
Updated over a week ago
How To Remove/Reject A No Pay Leave application in Leave?
Steps to delete/cancel an unpaid leave application after No Pay Leave deduction has been processed in Payroll.
Written by
Nicholas
Updated over a week ago
How to Ensure Accuracy of Carry Forward Leaves From Previous Year?
Unused leaves. Period of entitlement.
Written by
Nicholas
Updated over a week ago
How to Hide a Leave Type From Being Displayed to Employees?
Disable or remove a specific leave type. Leave Settings.
Written by
Nicholas
Updated over a week ago
Set Up Fully Customised Leave Grades (Beta)
How to set up leave types and leave grades. Customisation of all leave types available to specific groups of employees. Beta-testing phase.
Written by
Chloe Ng
Updated over a week ago
How to Create Bulk Leave Balances Adjustments?
Leave Type mass adjustments. Inputing adjustment quantities or final desired balances.
Written by
Chloe Ng
Updated over a week ago
Steps to Update Leave Balance After Switching Leave Grade Entitlements
Leave entitlement changed due to job promotion for employees
Written by
Nicholas
Updated over a week ago
Steps to Check a Resigned Employee's Leave Balances
Show resigned employees in Leave Balances
Written by
Nicholas
Updated over a week ago
What To Do When Employees Have a Change in Leave Approvers/Leave Approval Structures
Change in leave approver structures for your employees. Handling existing pending leave applications in the system.
Written by
Chloe Ng
Updated over a week ago
Why an Employee's Leave Entitlement Doesn't Appear Even After Confirmation Date is Keyed in?
End of Probation Period. Annual Leave Settings. Leave Grade Settings.
Written by
Nicholas
Updated over a week ago
Applying For Birthday Leave
How you can easily submit a birthday leave application 🎂
Written by
Nicholas
Updated over a week ago
Enable/Disable Mandatory Leave Remarks in Leave Applications
Enable or Disable Remarks in the employee's leave applications Remark's section
Written by
Danial
Updated over a week ago