General Guide

For Frequent Users

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53 articles in this collection
Written by Nicholas and Chloe Ng
Profiles

How to Mass Edit Employee Profiles

Bulk editing employee profiles using our built-in import and export functions.
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Written by Chloe Ng
Updated over a week ago

How To Mass Update Employee Job Details

Mass update of employees' current existing job details. Mass creation of employees' new job details. Salary increments and job promotions.
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Written by Chloe Ng
Updated over a week ago

How To Create An Admin/Non-Employee Profile

Follow these steps to add Admins without an Employee Profile (hidden Admins)
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Written by Nicholas
Updated over a week ago

Removing Company Logo on Payslips

Remove or hide company logo in payslips.
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Written by Nicholas
Updated over a week ago

Setting Up Cost Centres

How to set up cost centres and its purpose
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Written by Chloe Ng
Updated over a week ago

Assigning Employees to Multiple Cost Centres

Multiple Cost Centres designation. Assigning employee Cost Centres in payroll payment batches. Payroll reporting formats.
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Written by Chloe Ng
Updated over a week ago

How to Export Next of Kin Data in Talenox?

Exporting employees' NOK data into an excel file
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Written by Nicholas
Updated over a week ago

How to Export Employees Data in Talenox?

Exporting employees data into an excel file
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Written by Nicholas
Updated over a week ago

How to Export Job Details Report?

Exporting employees' job details into an excel file
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Written by Nicholas
Updated over a week ago

How to Attach Documents in Employee Profile?

Attachments: Employment contract, NRIC, Confirmation Letter.
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Written by Nicholas
Updated over a week ago

How to Set Up Custom Fields in Employee Profile?

Education records. Training records.
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Written by Nicholas
Updated over a week ago

How to Mass Import Custom Fields into Employee Profiles?

Importing sheet for custom fields. Keying in custom fields for import correctly.
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Written by Chloe Ng
Updated over a week ago

Why Job Title and Department details are not showing in Employee Listing?

Future Job Details Explanation
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Written by Nicholas
Updated over a week ago

How to Reactivate/Set-up Talenox Account for Rejoining Employees

Steps to update employee profile if a resigned employee is rehired.
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Written by Nicholas
Updated over a week ago

How to Enable or Disable Birthday Notifications?

Steps to enable or disable notifications are only open to Admin or Super Admin
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Written by Nicholas
Updated over a week ago

Customising Your Company's Holidays

Adding internal company holidays in Talenox
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Written by Chloe Ng
Updated over a week ago

Steps To Remove an Employee Profile

How to delete an Employee Profile
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Written by Nicholas
Updated over a week ago

How to Check Total Number of Admins & Super Admins in Talenox?

Number of Super Admins and Admins
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Written by Nicholas
Updated over a week ago

How to Check Your Company's Total Headcount in Talenox?

Number of active employees
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Written by Nicholas
Updated over a week ago

How Does Talenox Categorise Part-Time Versus Full-Time Employees?

Rate of pay determines part-time from full-time employees
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Written by Chloe Ng
Updated over a week ago
Payroll

Steps to Process Leave Encashment

Calculating unused annual leaves/OIL for resigned employees to include in last day pay
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Written by Nicholas
Updated over a week ago

How To Process Backdated Salary?

Processing Backdated Salary for your employees in Talenox
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Written by Chloe Ng
Updated over a week ago

Steps to Process Overtime Payment in Payroll

Overtime Days. Overtime Hours
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Written by Nicholas
Updated over a week ago

How to Process Public Holiday Pay in Payroll?

Working on public holidays. An extra day’s salary at the basic rate of pay.
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Written by Nicholas
Updated this week

How to Process Advance Payment For Your Employees?

Steps to process advance pay in Talenox.
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Written by Nicholas
Updated over a week ago

How to Add Expenses Claims in Payroll?

Reimbursements. Employees Claims. Ad Hoc Payment/Deduction tab.
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Written by Nicholas
Updated over a week ago

Steps to Create Separate Payment Groups

How to process different payment groups in the same month?
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Written by Nicholas
Updated over a week ago

Steps to View Bank / Cheque Payment and Withholding Amount

Bank / Cheque Listing. Bank File (Advanced Settings).
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Written by Nicholas
Updated over a week ago

How To Reset Bank File

Bank File locked in Talenox? Here's how you can reset your bank file after downloading it from the system.
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Written by Chloe Ng
Updated over a week ago

Steps to Lock and Unlock Payments

Locking payment after processing payroll. Unlocking payment for editing. Typing Edit to amend.
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Written by Nicholas
Updated over a week ago

How to Refresh a Record of An Employee in Payroll

Ensure that any changes made to Profiles/Leave while processing payroll is reflected in the system
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Written by Chloe Ng
Updated over a week ago

How To Enter No Pay Leave Dates in Payroll?

Manually key in NPL dates in Payroll without auto-synced from Leave. Leave Payments/Deductions tab. FREE plan
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Written by Nicholas
Updated over a week ago

Steps to Mass Import No Pay Leave Deduction Amount in Payroll (FREE version)

Import and calculate No Pay Leaves deduction amount in payroll using Import Payments/Deductions function
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Written by Nicholas
Updated over a week ago

How to Publish/Un-publish Payslips in Separate Batches to Employees

Publishing payslips in batches for employees in a single month. Setting separate payslip pay dates.
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Written by Chloe Ng
Updated over a week ago

Steps to Customise Payslips Displays

Show or removing items in payslips. Keying custom Payslip remarks,
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Written by Nicholas
Updated over a week ago

How to Hide Job Displays in Payslips

Opt to hide or show employee job title and department in payslips
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Written by Chloe Ng
Updated over a week ago

How to Hide Leave Balances in Payslips?

Show or hide leave balance in payslips.
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Written by Nicholas
Updated over a week ago

Steps to Transfer Employees' Payroll Data from Month A to Month B

Export and re-import payments into different payroll months
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Written by Nicholas
Updated over a week ago

What To Do When An Employee Is Terminated Without Notice?

Breaking the terms of the employment agreement. Failure to pay salary. Absence without cause.
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Written by Nicholas
Updated over a week ago

Calculating No Pay Leave

Salary proration calculation for Unpaid Leave. Leave Payments/Deduction step.
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Written by Nicholas
Updated over a week ago

How To Export Variance Report?

Variance Reporting. Comparison between Current and Past month's payroll. By Employees or Cost Centres. SUITE plan users only.
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Written by Chloe Ng
Updated over a week ago

Basic Rate of Pay vs. Gross Rate of Pay

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Written by Nicholas
Updated over a week ago
Leave

Steps to Edit Working Day Settings for Leave

Enable or Disable Edit function in Apply for Leave
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Written by Nicholas
Updated over a week ago

Steps to Cancel An Approved Leave Application

Deleting a leave application
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Written by Nicholas
Updated over a week ago

'No Rounding' Leave Entitlement Option

'No Rounding' leave entitlement option available for Singapore, Malaysia and Hong Kong.
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Written by Chloe Ng
Updated over a week ago

How To Remove/Reject A No Pay Leave application in Leave?

Steps to delete/cancel an unpaid leave application after No Pay Leave deduction has been processed in Payroll.
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Written by Nicholas
Updated over a week ago

How to Ensure Accuracy of Carry Forward Leaves From Previous Year?

Unused leaves. Period of entitlement.
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Written by Nicholas
Updated over a week ago

How to Hide a Leave Type From Being Displayed to Employees?

Disable or remove a specific leave type. Leave Settings.
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Written by Nicholas
Updated over a week ago

How to Create Bulk Leave Balances Adjustments?

Leave Type mass adjustments. Inputing adjustment quantities or final desired balances.
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Written by Chloe Ng
Updated over a week ago

Steps to Update Leave Balance After Switching Leave Grade Entitlements

Leave entitlement changed due to job promotion for employees
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Written by Nicholas
Updated over a week ago

What To Do When Employees Have a Change in Leave Approvers

Change in leave approver structures for your employees. Handling pending leave applications already in the system.
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Written by Chloe Ng
Updated over a week ago

Why an Employee's Leave Entitlement Doesn't Appear Even After Confirmation Date is Keyed in?

End of Probation Period. Annual Leave Settings. Leave Grade Settings.
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Written by Nicholas
Updated over a week ago

Applying For Birthday Leave

How you can easily submit a birthday leave application 🎂
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Written by Nicholas
Updated over a week ago