Monthly payroll can be done very quickly in just a few steps:
Step 1 - Select Employees
Step 2 - Select Pay Item
Step 3 - Select Tax Deductions and BIK/VOLA (non-monetary)
Step 4 - View Summary
Step 5 - View Month Total
You can refer to this to learn more about processing payroll: Process Payment for a Whole Month (Malaysia).
Viewing the Month Total Page
After payroll has been processed fully in Talenox, you'll be brought to the Month Total page below.
The Month Total page comprises of the following tabs that you can toggle between to double-check the amounts you've keyed into Payroll for your employees:
Payroll Summary tab - breakdown of all the individual items that contributes to the Net Salary.
Statutory Summary tab - breakdown of statutory contributions calculated for your employees such as EPF, EIS(Employment Insurance Scheme), SOCSO, MTD/PCB and HRDF.
Downloading Bank File & Various Statutory Files
You can easily export the Bank file by clicking on Export Bank Payments / EPF / PCB(MTD) > Make Payment.
Please refer to the steps in this article here to learn how to download the bank file from Talenox.
To make salary disbursement, you will have to export bank file and upload it to your corporate banking portal. You can find the list of banks supported on Talenox here: Bank Files Availability (Malaysia).
Exporting Statutory Files
You can easily export the relevant statutory files by heading to Export Bank Payments/EPF/ PCB(MTD) and selecting the statutory file that you want to generate from Talenox:
After exporting the statutory files, you can refer to the following articles to learn how to make the submissions to the relevant government portals:
EPF - How to Pay EPF?
SOCSO - How to Pay SOCSO?
EIS - How to Pay EIS?
Click on "Publish payslips" to publish payslips to employees in Talenox.
You can also refer to this guide for a detailed explanation on how to publish payslip: Steps To View, Publish and Download Payslips.
NOTE: Talenox only sends email notifications to invite employees to login and view their payslips in the system. We do not send out payslips attachments in emails to employees due to security reasons.
Viewing & Editing All Payments Processed
Every payment that you have processed in Talenox for the payroll month will be displayed in the All Payments page. To view the individual payments processed, you can head over to Payroll settings > All Payments.
In All Payments, you'll be shown all payments that have been "Processed" successfully or are currently in "Draft" mode. This is where you can view, edit, delete or rename the individual payments.
You can refer to this for a detailed guide on how to edit payment: How to edit an existing payment (Malaysia).
Form EA Generation & Submission
There are various types of statutory forms available in Talenox such as Form EA, Form E, STD2 and CP22. We'll have a quick overview of the Form EA for employee tax submission.
At the end of the financial year, once all the payment/payroll processing has been done, head over to the Form EA page to generate the forms.
This video will guide you on how to generate and print Form EA for your employees: How to Generate Form EA Tax form.
Have fun processing your Payroll each month with Talenox 😉