Monthly payroll can be done very quickly in just a few steps:
- Step 1 - Select Employees
- Step 2 - Select Pay Item
- Step 3 - Select Tax Deductions and BIK/VOLA (non-monetary)
- Step 4 - View Summary
- Step 5 - View Month Total
Step 1 - Select Employees
First, navigate to Payroll > Payroll Settings > Process Payment, then follow these steps:
- Select pay period (e.g. Year, Month, Processing Whole Month Payroll)
- Select the employees to be paid in this payment batch
- Select 'Next' to head to the next step in processing payroll
Step 2 - Select Pay Item
Next, key in all pay items for processing - pay items can be keyed in according to 3 different tabs:
Monthly Payment/Deduction tab - these are recurring items that show up each time a new payment is created
Ad Hoc Payment/Deduction tab - these are irregular payments that will be reset whenever a new payment is created
Hourly/Daily Attendance tab - this is to record exact hours or days worked by staff, including overtime
*Note: At any point, you may add or remove employees from a payment if needed. Naming a payment is also helpful if you intend to create multiple payments in a month.
Step 3 - Select Tax Deductions and BIK/VOLA (non-monetary)
You can key in any additional tax deductions into the system. Do take note that SOCSO contributions will be calculated and populated into this step automatically.
Step 4 - View Summary
In step 4, you'll be able to view a summary of all the amounts that have been keyed in for your employees so far in payroll. Once everything is in order, you can then proceed to the next step.
Step 5 - View Month Total
The Month Total page is a summary page of the whole month's payments processed.
You can refer to the 'Net Payable' column for the net salary amounts calculated for disbursal to employees for the month. The Statutory Summary summarises any statutory contributions calculated for your employees as well.
To know more about the other features/capabilities on this page, please head to the following complimentary guides: