After you have processed payroll, you can export the EPF file (.csv format) under the Month Total > Export Bank File/EPF/PCB (MTD) as shown here:
Here are the steps to make online payment via KWSP i-Akaun portal once you have logged in:
1) Under CONTRIBUTION, select "SUBMIT CONTRIBUTIONS".
2) Under this page, you can select a 3-step contribution submission. First, you select the Contribution Month and Year and click Next.
3) On the next page, Select Upload file (TXT/CSV). Do note that Talenox’s file format would be using *.CSV format. Click Next once you have selected.
4) Click Choose file, and select upload the CSV file and click Upload
5) You will see that the file format has been marked as Checked, verify your information before clicking Next
6) Verify the information before submission, here you can verify the following:
Number of employees added to the form
Total Employer/Employee Contribution (RM)
Total Payable Contribution (RM)
Once you have verified, click Next again
7) You can now select your Payment Method, once done click Proceed. Here you will process your payment.
8) Once you’ve processed your payment, you will be brought to the Transaction Summary. Here you can verify the information of your pending payment.
Employers are allowed to make more than one EPF contribution payment under the same employer account number, but only for the purpose of separating the current month’s contribution from bonus-related contributions.
However, if the intention is to separate employees by category or level within the organisation, employers are advised to apply for additional employer reference numbers. This will facilitate payment and monthly contribution data processing.
Separating employee categories by using different employer account numbers helps streamline the monthly contribution processing.
For example:
Employer Reference Numbers for XYZ Sdn Bhd:
For Management: 789100
For Staff: 123456
Employers may click on the following link: Employer Registration - KWSP Malaysia to review the current procedures for employer account registration.
To know the final submission date for EPF payment, you can refer here. 😁