Monthly payroll can be done very quickly in just a few steps:
Step 1 - Select Employees
Step 2 - Select Pay Item
Step 3 - View Summary
Step 4 - View Month Total
You can refer to this guide for the steps on how to processing payroll in Talenox: Process Payment for a Whole Month.
Viewing the Month Total Page
After payroll has been processed fully in Talenox, you'll be brought to the Month Total page below.
The Month Total page comprises of the following tabs that you can toggle between to double-check the amounts you've keyed into Payroll for your employees:
Payroll Summary tab - breakdown of all the individual items that contributes to the Net Salary.
MPF Summary tab - breakdown of statutory MPF contributions calculated for your employees (included in the MPF file generated by the system)
Downloading Bank File & MPF File
You can easily export the Bank file by clicking on Export Bank Payments / MPF > Make Payment.
Please refer to the steps in this article here to learn how to download the bank file from Talenox.
To make salary disbursement, you will have to export a bank file and upload it to your corporate banking portal. You can find the list of bank files supported by Talenox here: Bank Files Availability(Hong Kong).
Export MPF File
You can head to Payroll > Payroll Settings > Export Bank Payments/MPF and download the MPF file. Here are the steps to download a MPF File if you are still unsure.
Click on "Publish payslips" to publish payslips to employees in Talenox.
You can also refer to this guide for a detailed explanation on how to publish payslip: Steps to View, Publish and Download Payslips (Hong Kong).
NOTE: Talenox only sends email notifications to invite employees to login and view their payslips in the system. We do not send out payslips attachments in emails to employees due to security reasons.
Viewing & Editing All Payments Processed
Every payment that you have processed in Talenox for the payroll month will be stored in All Payments. To view the individual payments processed, you can head over to Payroll settings > All Payments.
In All Payments, you'll be shown all payments that have been "Processed" successfully or are currently in "Draft" mode. This is where you can view, edit, delete or rename the individual payments.
You can refer to this for a detailed guide on how to edit payment: How to edit an Existing Payment.
Tax Form Generation & Submissions
There are various types of statutory forms available in Talenox such as IR56B, IR56E, IR56F and IR56G. We'll have a quick overview of the IR56B form for employee tax submission.
At the end of the Hong Kong fiscal year (31 March), once all the payment/payroll processing has been completed, head over to the IR56B page to generate the IR56B forms.
This quick video will show you how to submit IR56B form: Form IR56B.
Have fun processing your Payroll each month with Talenox 😉