After successfully processing payroll in Talenox, the next steps would be to downloading the Bank File for salary disbursement to your employees.
The downloading of the Bank File will require a few steps as seen below:
Step 1 - Head to the Bank File (Advanced Settings) page
Head to Payroll > Payroll settings > Month Total > Export Bank Payments / CPF / Reports to head into the page where you can download the Bank File from Talenox.
Step 2 - See Payments Owed and select payment method you’d like to download/mark as paid
You can take a look at the “Payments Owed” to employees through each specific payment method in Talenox (click on the drop down arrows to view each payment batch included in each specifc payment method):
Bank Payments
Cheque Payments
Payment Reconciliation (Learn more about payment reconciliation here)
Thereafter, select the payment method you’d like to mark as paid / download from the system.
In this case, you’ll want to choose Select payment method > Bank Transfer option so that you can download the relevant bank files from the system for salary disbursement.
Step 3 - Choose the payment batches you'd like to include in the Bank File
You can choose to check/un-check the payroll batches that you want to include in specific Bank File payments for your employees.
You can also preview the amounts included in the Bank File by clicking on the “View” option to view a full breakdown of the amounts for each specific employee - including reconciliation.
This page will allow you to process and download multiple separate bank files for the specific payroll batches.
Step 4 - Check through the amounts to ensure that the Bank amounts are reflecting correctly for the payment batches that you want to include in the Bank File
You will be able to view the Reconciliation Amounts (B) and "include reconciliation" amounts in the bank file generated in the system. Find out more about Reconciliation here.
Step 5 - Proceed to download the Bank File
On the same page, head to the top right-hand corner to download the Bank File according to either GIRO or FAST format.
If you select the “GIRO” option, you’ll be prompted to select a Value Date for the bank file. Learn more about the bank file value date setting through this guide here.
For Singapore Admins:
After downloading the Bank File, here are specific guides to show you how to upload your Bank Files to your corporate banking portals:
Now you can easily download Bank Files for salary disbursement! Hooray 😁