Who should IR56B be submitted for?
It is the obligation of employers in Hong Kong to generate or fill in IR56B forms for employee tax filing in the April of every year (1st April to 30th April). In April each year, you will be filing for employees' taxes based on payroll records from 1st April of past year to 31st March of the current year.
(Example: When you are filling or submitting on April 2024 (YA2024), you are filling based on payroll records from 1st April 2023 to 31st March 2023).
For more information on IR56B, you can head to our article here:
How to Apply for Approval from IRD?
As Talenox is considered a self-developed software by Inland Revenue Department (IRD), employers who wish to use our datafile must obtain written approval before you can file the respective IR56 forms in computerised format to the Department.
To apply for approval, you can download and furnish the application files required in IRD's portal by downloading the files from Talenox.
Head over to Payroll > Payroll Settings > IR56B > Edit Employer Info for 2023
You'll need to fill in most of your Employer Information for the year correctly so that this information will be captured in the sample files submitted to IRD for approval (required).
After keying in and saving the Employer Information in Step 1, select the "Apply for Approval" option to start downloading the sample data files for approval submission to IRD.
Download the files listed, fill out the forms and submit them. The items can be uploaded to IRD’s online e-service for approval:
Upon obtaining the approval, you can go through the steps to “Download E-Filing form” from the IR56B page and submit the file directly to IRD via Online Mode or Mixed Mode.
For further information, you can refer to IRD’s site here: https://www.ird.gov.hk/eng/ese/erc.htm#a03
Submission of IR56B
To submit IR56B to IRD, you can refer to the guide below or follow these steps:
Head over to Payroll > Payroll Settings > IR56B. Choose the correct Year of Assessment (YA) and click on "Generate IR56B".
Update your Employer Info
Double check all the IR56B forms to ensure that everything is in place.
As Talenox is a self-developed software, employers who wish to submit IR56B data file to IRD, must first seek approval from the Department. The steps can be viewed by clicking on “Apply for Approval” button.
Upon obtaining the approval, click on “Download E-Filing form” and submit the file directly to IRD via Online Mode.
You can find out the details of Employer’s Return e-Filing Services here: https://www.ird.gov.hk/eng/pdf/er_efiling_userguide.pdf.
IRD team will take a few weeks to check through before they send you an update through email and/or mail.
Submission of IR56B (Step-by-Step)
Click on the Payroll module to access the IR56B section in Talenox.
In the Payroll module, head into Payroll settings > IR56B.
In the IR56B generation page, choose the IR56B YA (Year of Assessment) at the top, which by default is usually the latest YA.
Click “Generate IR56B for 2022” to generate IR56B for the specific YA indicated.
Next, you’ll have to go through a few steps of checking and verification before you should make your IR56B submission to IRD.
Firstly, click on “Edit Employee info for 2022” to verify employer information showing in IR56 forms (Step 1).
Double check the Employer Info details and fill in the missing fields such as Authorised Person and the details of the authorised person.
Once Employer Info is updated, head back to the IR56B generation page, scroll down and click on “View/Edit” to view the IR56B forms of each individual employee (Step 2).
When you are viewing each employee’s IR56B form, double check the details to ensure accuracy of the information. If you are going to make changes, click on “Edit”.
To upload your Company Stamp, head to Profiles > Company Details and upload your company stamp, or follow this guide here:
Once you have made changes, click “Save”
You can “Download E-filing Form” for all employees in the company after you have checked through all the forms.
Submission of IR56B (Step-by-Step Video)
Alternatively, you can also view a short video clip on how to submit Form IR56B to IRD:
For more information about IR56B and other tax forms, please refer to: https://www.ird.gov.hk/eng/tax/ere.htm.
Mapping of Pay Items in Talenox to IR56B Form
Understanding which pay items in Talenox fall under the corresponding sections in the IR56B form is important for all users, especially during the tax season.
For further information on the mapping of pay items in Talenox, you can head over to this article:
[Note: IR56B forms are generated for employees who are still under employment in the company. For resigned employees, IR56F forms will be generated instead.]
After generating and submission of IR56B forms, you can now choose to publish individual tax forms to employees via email.
Have fun filing - Talenox makes things easier for your tax filing processes. 😎