Monthly payroll can be done very quickly in just a few steps:
Step 1 - Select Employees
Step 2 - Select Pay Item
Step 3 - View Summary
Step 4 - View Month Total
Step 1 - Select Employees
First, navigate to Payroll > Payroll Settings > Process Payment, then follow these steps:
Select pay period (e.g. Year, Month, Processing Whole Month Payroll)
Select the employees to be paid in this payment batch
Select 'Next' to head to the next step in processing payroll
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Step 2 - Select Pay Item
Next, we key in all pay items for processing - pay items can be keyed in according to 3 different tabs:
Monthly Payment/Deduction tab - for recurring items that show up each time a new payment is created
Ad Hoc Payment/Deduction tab - for irregular payments that will be reset whenever a new payment is created
Hourly/Daily Attendance tab - to record exact hours or days worked for staff, including overtime
*Note: At any point, you may add or remove employees from a payment if needed.
Naming a payment is also helpful if you intend to create multiple payments in a month.
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Step 3 - View Summary
In step 3, you'll be able to view a summary of all the amounts that have been keyed in for your employees so far in payroll. Once everything is in order, you can then proceed to the next step.
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Step 4 - View Month Total
The Month Total page is a summary page of the whole month's payments processed.
You can refer to the 'Net Payable' column for the net salary amounts calculated for disbursal to employees for the month. The MPF Summary highlights relevant statutory contributions calculated for your employees as well.
To know more about the other features/capabilities on this page, please head to the following complimentary guides:
Create a bank feed (e.g. HSBC for HK)
Export a spreadsheet report (HK)
Push payroll entries to Xero or QuickBooks online