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Employee Profile Details (Hong Kong)
Employee Profile Details (Hong Kong)

Employee info needed for Payroll, MPF, IR56B, Leave Entitlement

Nicholas avatar
Written by Nicholas
Updated over a week ago

Let's go through the employment info for employees in Hong Kong. We'll point out what is mandatory or optional. And highlight how other displays are affected. 

Hired Date - used in determining when new hires are eligible to start applying for leave. Affects leave entitlement proration and anniversary date for increments. Determines when MPF contribution holiday applies for new hires. 

Resign Date - once assigned, it will populate the "Job End Date" field automatically if the End Date field is blank. Prorated leave balances will be calculated. 

Immigration Status - the type determines if MPF is applied during payroll, and the types of Leave eligible. Contract can be selected for non-employees e.g. freelance or for students who do not require MPF contribution. 

Identification Number - only HKID is accepted e.g. E111111(0).

Job Details represent the employee's current job title and relevant salary. Changes to salary e.g. increment or different rate of pay, should be saved as a New Job. Click View all jobs => edit current job => set an end date => save. Then click Add New Job to fill in the new details. Start/End date - payroll for the calendar month will reference ALL Job start /end dates to determine if proration is necessary. 

Payment Method - if Cheque is selected, all other fields will be hidden.

Next of kin - an employee's spouse and child's information will need to be created for any paternity/maternity leave to show up as an entitlement. 

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