Set Up Different Types of Leave

Leave settings, required leave by law, custom leave types

Nicholas avatar
Written by Nicholas
Updated over a week ago

Are you unsure of the types of Leave that employees are entitled to? Rest easy! Talenox pre-loads required leave types in accordance to your country's labour laws.

Preset Leave Types

To view the Leave types available, head to Leave > Manage my leave policies > Settings > 'Leave Types' tab where you will be able to view the different preset leave types (set-up by default) available in Talenox:

We recommend you follow the pre-loaded settings unless your company leave policies differ from statutory guidelines.
Certain leave types are made available to an employee with respect to their Profile information (e.g. Maternity/Paternity Leave requires an employee's Next Of Kin details to be entered for their spouse). Click into a leave type for detailed information on eligibility, entitlement and settings.

Custom Leave Types

You may create custom leave types that is offered to all employees.

To set up Custom leave types (e.g. Study Leave) for your employees, head to Leave > Manage my leave policies > Settings > 'Leave Types' tab > New Leave Type:

Two generic templates can be used flexibly and renamed:

1) General Leave

This leave type is suitable for leave that requires leave entitlement proration from an employee's hire/resign date, with an option for rollover of balance and increment with complete years of service.

The settings to configure a 'General Leave' type are very similar to an 'Annual Leave' type set up in the system. You can refer to these guides for a full breakdown of the options available for Annual Leave set up in Talenox:

The only difference is that you can set how the General Leave type is paid out to employees in payroll, directly in the leave type settings.

Simply head to the "Customise value of entitlement.." option in the General Leave type settings. You will find that there are 3 options you can set:

  • Unpaid - Leave applied for will be an unpaid leave deduction from payroll

  • Paid - Leave applied for will be a fully paid leave type in payroll

  • Paid and Encashable - Leave applied for will be a fully paid leave type in payroll. Any unused leave will be encashed during the employee's month of resignation automatically in payroll.

2) Recurring Time Off

This leave type is suitable for leave that is given in fixed quantity on a recurring basis (replenished weekly/monthly/yearly) without any proration. Common examples are Compassionate Leave and Flexible Time Off.

Encountering trouble setting up your Annual Leave policies? You can refer to these guides to learn how to set up your Annual Leave policies easily:

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