Profiles App Guide (Malaysia)

Guide to the Profiles module for employee onboarding for Malaysia users.

Nicholas avatar
Written by Nicholas
Updated over a week ago

Keying in Your Company Details

In Profiles App, you'll be first be brought to the Company Details page. This is where you should update details like:

  • Company Name & Logo

  • Company Registration Number

  • Employer & Company Tax Number (E & C Number)

  • EPF, SOCSO & Zakat Number

  • Proration Calculation - Working Days & Calendar Days

  • Bank details - Corporate banking account used to disburse salary to employees

  • Working Day Setting - for salary proration

  • Working Hours Setting

  • Cost Centres (for integration to accounting SaaS such as Xero and Quickbooks Online)

  • Company Holidays

To edit, click on "Edit" on the top right corner and key in the relevant details. Once you have updated the details, click on "Save".

Working Day Setting

You can add or edit working days settings assigned to employees (under Company Details > Working Day Setting).

This is where you can set if a day in a week is a working full day, half a working day, or not a working day. Thereafter, you can choose the Employees that you would like to assign to this setting.

Working Hour Setting

The working hour settings are used to determine the hourly rate of pay for employees. This will be auto-calculated in the system under payroll for employees.

To set working hours per week, simply key into the "Hours per week" field. Thereafter, choose the employees that you would like to assign to this setting.

You can refer to this guide for a more in-depth view on setting up working day and hours per week: Setting Up Working Days and Hours per week.

Populating Employee Profiles

Once Company details are being filed up, head to Manage my database > Employee Listing at the top left navigation menu to start populating the information for employees.

Importing employee data into Talenox

In 'Employee Listing', you can start by importing employees into Talenox. To do so, click on "Import Employees into Talenox" on the top right.

You will have 2 options to utilise for the importing process, depending on your preference:

  • Google Sheets

  • Excel Sheet

You can refer to this guide for a more in-depth view on the importing process for employee data: How to Add Employees?

Viewing/Editing An Employee Profile

Let's head over to view the employee details of each employee. Click on an employee's name to access their individual employee profiles:

You'll be brought into the employee's profile to check through the details imported into the system or to key in all these details manually into the employee's profile.

It is crucial to fill these sections as it will affect payroll/leave data in the system:

  • Personal Details - Employee ID, First Name, Last Name, Birthdate

  • Employment Details - Hired Date, Resign Date

  • Identification Documents - Immigration status, Identification number

  • Statutory Details - EPF, SOCSO & PCB Numbers and Settings

  • Current Job Details - Start Date, End Date, Rate of Pay

  • User Account (setting user access rights)

  • Next of Kin Details

Keying in Employee Accumulated Deductions and Additional Tax Reliefs for PCB/MTD Calculations

Additional Tax Reliefs

For each of the employee profile, employees can key in their own tax reliefs or Admins can do so on behalf of their teammates.

Accumulated Deductions

In terms of Accumulated Deductions, you'll just need to key in all the deductions made and as we generate MTD, all these will be needed for tax calculation.

The list is substantial as you proceed further, you'll find "More accumulated deductions" link to click on.

You can refer to this article to understand how to key in your accumulated deductions for your employees accurately: How To Ensure Accuracy of PCB/MTD Calculation? ☺️

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