Types of User Roles
As the account owner, you can assign access rights to other users. These are the types of user roles available:
System Roles | Super Admin | Admin | User |
Function in the Company | Owner, HR/Finance, Outsourced Admin | HR/Finance, Outsourced Admin |
Employees |
Modules Available
| Profiles, Payroll, Leave, My Profile, Payslip, Tax | Profiles, Payroll, Leave, My Profile, Payslip, Tax | My Profile, Payslip, Leave, Tax |
Create/Add Companies? | Yes | No | No |
Editing User Access Rights? | Yes | Yes (only User) | No |
View Billing Dashboard? | Yes | No | No |
Create/Manage Leave Types | Yes | Yes | No |
Approve/Submit Leave on Behalf of Others | Yes (as Admin) | Yes (as Admin) | Yes (if assigned as leave approver) |
Learn how to manage access and features displayed to users in this guide here.
Module Access Rights
Here are the different access rights for each User Role, within each module, that we have available for assignment in Talenox:
Module | Access | Super Admin | Admin | User |
Profiles |
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No access; automatically hidden from Users |
Payroll |
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No access; automatically hidden from Users |
Leave |
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My Profile |
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Payslip |
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Tax |
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Definitions of each Module Access Right
For Super Admin/Admin:
Profiles
Hidden - Module is completely hidden from view.
View Only - No edits can be made to the module by the user, only viewing purposes.
Manage - Able to edit all employee details in the module.
Manage Hidden Salary - Option only available for Profiles module. Users will be able to see and edit all details in employee profiles except for Salary details.
Payroll
Hidden - Module is completely hidden from view.
View Only - No edits can be made to the module by the user, only viewing purposes.
Manage - Able to edit all payroll details for employees in the module.
Leave
Hidden - Module is completely hidden from view.
View Only - No edits can be made to leave settings and employee application by the user, only viewing purposes. Admin can still apply for their own leave only.
Manage - Able to edit all leave settings and applications for employees in the module.
For User:
My Profile
Hidden - module is completely hidden from use/view from an employee
View Only - module is viewable by employees but no edits can be made at all (cannot be saved in the system by employees)
Limited Edit Access - module is accessible; only certain fields are editable by employees (e.g. Contact Details, NOK, Personal Details)
Leave
Hidden - module is completely hidden from use/view from an employee
View Only - module is viewable by employees; leave balances & leave calendar can be viewed by employees but leave cannot be applied for by employees (button to apply leave is removed)
Manage - module is accessible; leave can be applied for and leave balances & leave calendars can also be viewed by employees (as per previous access rights for a User)
Payslip
Hidden - module is completely hidden from use/view from an employee
View Only - module is viewable by employees; published payslips can be viewed and downloaded from the system
Tax
Hidden - module is completely hidden from use/view from an employee
View Only - module is viewable by employees; published tax forms can be viewed and downloaded from the system
Frequently Asked Questions (FAQ):
1) As the account manager (e.g. service provider) for a client, which role is most suitable?
If you're managing Talenox on behalf of your client, you are the first Super Admin upon signup. Or you can request to be assigned as a Super Admin by your client.
2) If I am a Super Admin for a company, can I add more Super Admins?
Yes, you may also remove them as Super Admins. It is advisable to restrict the number of Super Admins per company.
3) If I am a Admin, will I be able to add and invite Users to the system?
Yes, you will only be able to manage and give access to employee's with 'User' role types. You will not be able to adjust access rights of Admins and Super Admins of the account.