Keying in Your Company Details
In Profiles App, you'll be first brought to the Company Details page. This is where you should update details like:
Company Name & Logo
Company Stamp - For tax forms
MPF Provider
MPF Employer Number
Employer Tax Number
Proration Calculation - Working Days & Calendar Days
Bank details - Corporate banking account used to disburse salary to employees
Working Day Setting - for salary proration
Working Hours Setting
Cost Centres (for integration to accounting SaaS such as Xero and Quickbooks Online)
Company Holidays
To edit, click on "Edit" on the top right corner and key in the relevant details. Once you have updated the details, click on "Save".
Working Day Setting
You can add or edit working days settings assigned to employees (under Company Details > Working Day Setting).
This is where you can set if a day in a week is a working full day, half a working day, or not a working day. Thereafter, you can choose the Employees that you would like to assign to this setting.
Working Hour Setting
The working hour setting are used to determine the hourly rate of pay for employees. This will be auto-calculated in the system under payroll for employees.
To set working hours per week, simply key into the "Hours per week" field. Thereafter, choose the employees that you would like to assign to this setting.
You can refer to this guide for a more in-depth view on setting up working day and hours per week: Setting Up Working Days and Hours per week.
Populating Employee Profiles
Once Company details are being filed up, head to Manage my database > Employee Listing at the top left navigation menu to start populating the information for employees.
Importing employee data into Talenox
In 'Employee Listing', you can start by importing employees into Talenox. To do so, click on "Import Employees into Talenox" on the top right.
You will have 2 options to utilise for the importing process, depending on your preference:
Google Sheets
Excel Sheet
You can refer to this guide for a more in-depth view on the importing process for employee data: How to Add Employees?
Viewing/Editing An Employee Profile
Let's head over to view the employee details of each employee. Click on an employee's name to access their individual employee profiles:
You'll be brought into the employee's profile to check through the details imported into the system or to key in all these details manually into the employee's profile.
It is crucial to fill these sections as it will affect payroll/leaves in the system
Personal Details - Employee ID, First Name, Last Name, Birthdate
Employment Details - Hired Date, Resign Date
Identification Documents - Immigration status, Identification number
Statutory Details - MPF scheme selection, MPF voluntary contributions
Current Job Details - Start Date, End Date, Rate of Pay
User Account (setting user access rights)
Next of Kin Details
For a more in-depth view on each section of the employee profile, please refer to this guide here: Employee Profile Details (Hong Kong). 👍