After successfully processing payroll in Talenox, the next steps would be to download the Bank File for salary disbursement to your employees.
The downloading of the Bank File will require a few steps as seen below:
Step 1 - Head to the Bank File (Advanced Settings) page
Head to Payroll > Payroll settings > Month Total > Export Bank file / EPF / PCB(MTD) > Make Payment to head to the page where you can download the Bank File from Talenox.
Step 2 - See Payments Owed and select payment method you’d like to download/mark as paid
You can take a look at the “Payments Owed” to employees through each specific payment method in Talenox (click on the drop down arrows to view each payment batch included in each specifc payment method):
Payment Reconciliation (Reconciliation will only appear under certain circumstances for your employees; Learn more about payment reconciliation here)
Thereafter, select the payment method you’d like to mark as paid / download from the system.
In this case, you’ll want to choose the Select payment method > Bank Transfer option so that you can download the relevant bank files from the system for salary disbursement.
Step 3 - Choose the payment batches you'd like to include in the Bank File
You can choose to check/un-check the payroll batches that you want to include in specific Bank File payments for your employees on this page.
You can also preview the amounts included in the Bank File by clicking on the “View” option to view a full breakdown of the amounts for each specific employee - including reconciliation.
This page will allow you to process and download multiple separate bank files for the specific payroll batches.
Step 4 - Check through the amounts to ensure that the Bank amounts are reflecting correctly for the payment batches that you want to include in the Bank File
You will be able to view the Reconciliation Amounts (B) and "include reconciliation" amounts in the bank file generated in the system.
Step 5 - Proceed to download the Bank File
On the same page, head to the top right-hand corner to download the Bank File according to either GIRO or FAST format.
If you select the “GIRO” option, you’ll be prompted to select a Value Date for the bank file. Learn more about the bank file value date setting through this guide here.
Here is a list of guides that can help you along your bank file generation process:
Now you can easily download Bank Files for salary disbursement! Hooray 😁