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Required Employment Records

An employer must maintain detailed employment records for all employees covered under the Employment Act. The last 2 years of employment records need to be kept for employees in soft or hard copy (including handwritten). Records need to be kept for 1 year after an employee ceases employment.

Employment records consist of 2 groups - employee records and salary records (identical to itemised pay slips).

List of items to be included in employee records:

  1. Address
  2. NRIC number; Work pass number and expiry date for foreigners
  3. Date of birth
  4. Gender
  5. Employment start date
  6. Employment cessation date
  7. Working hours including duration of breaks
  8. Details of Leave taken and Public Holidays
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