Let's go through the employment info for employees in Malaysia. We'll point out what is mandatory or optional. Plus special attention to validation to reduce errors.
Birthdate - EPF and EIS contributions are calculated based on an age band.
Birthdate will help to determine which age band rates the employee’s rates will follow.
Hired Date - used in determining when new hires are eligible to start applying for leave. This field affects your leave entitlement proration and anniversary date for increments.
Resign Date -Once assigned, it will populate the "Job End Date" field automatically if the End Date field is blank. Prorated leave balances will be calculated.
Confirmation Date - Used in determining leave eligibility when Upon confirmation is used.
Immigration Status - This field determines if the statutory amounts are applied during payroll, and the types of Leave eligible.
Contract status can be selected for non-employees e.g. freelance or for students who do not require Statutory contribution.
Current Job Details
Job Details - This represents the employee's current job title and relevant salary. Changes to job details e.g. increment or different rate of pay should be saved as a New Job (refer here).
Start/End Date - payroll for the calendar month will reference all Job start /end dates to determine if proration is necessary.
Is contribution EPF - This determines whether the employee contributes to EPF, by default this setting will have the option of “Yes” selected for contribution.
EPF (Employee) & EPF (Employer) setting - The “Statutory Default” option will ensure that the percentage set for contribution in the system follows EPF’s rates for contribution.
EPF No. - To key in your employee’s EPF number. Required for employees to be included in the generation of Talenox’s EPF file for submission each payroll month.
Select SOCSO setting - This determines the SOCSO type the employee falls under.
EIS - Determines whether EIS contribution is calculated for the employee during payroll processing.
Payment Method - if Cheque is selected, all other fields will be hidden.
Bank - This is a required field when you select Bank Transfer.
Account Number - When you select Bank Transfer, you are required to add the account number of the employee.
Bank Account Holder's Name - You will need to ensure that the bank account holder names are accurate to avoid your bank file upload getting rejected.
Next of Kin Details
Next of Kin - an employee's spouse and child's information will need to be created for any paternity/maternity/childcare leave to show up as an entitlement.