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Creating Additional Statutory Leave Types with Different Payroll Setting (HK)
Creating Additional Statutory Leave Types with Different Payroll Setting (HK)

Customisable payroll setting for General Leave Types. Sync to Payroll for additional Annual/Sick Leave created.

Nicholas avatar
Written by Nicholas
Updated over 2 years ago

In Hong Kong, there might be some companies who are paying different payroll amounts (Full Amount, ADW or 4/5 ADW) for the duplicate leave types shown below:

  • Annual Leave

  • Sick Leave

  • Maternity Leave

  • Paternity Leave

As such, Talenox now supports creating customisable payroll settings for duplicate leave types using our "General Leave" leave type.

For example, if a company who has 2 Sick Leave Types - one paid out according to Full Amount and the other according to ADW, this feature would help to support this company with such unique leave policies.

To have this custom leave payments showing in payroll for duplicate leave types, you'll have to learn how to do the following:

  • Set up a General Leave Type with custom Payroll Settings included

  • Applying for the correct leave type to push over the correct leave payment amount to payroll

Set up a General Leave Type with custom Payroll Settings included

1) Head to Leave > Manage Leave Policies > Settings > "Leave Types" tab > New Leave Type

2) Select the "General" leave type to create

3) [IMPORTANT] Key in a Leave Type Name using the correct key words (based on your additional leave type being set up)

>> As all paid leaves in HK are Annual, Sick, Paternity and Maternity, we will differentiate the General Leave with Leave Type Name to be synced over to payroll.

Below are the keywords for mapping over to payroll Step 2 - Leave Payment/Deduction:

  • "Annual" - Annual Leave

  • "Sick" - Sick Leave

  • "Maternity" - Maternity Leave

  • "Paternity" - Paternity Leave

For example, if a user would like to create an additional Annual Leave leave type with a different payroll setting (e.g. paid out according to ADW), they can use "Additional Annual Leave" as the leave type name.

NOTE: If the Leave Type Name of a General Leave created does not include any of the above keywords, the leave payment will not be pulled into payroll.

4) Customise "Payroll Setting" amounts and the remaining leave settings for this leave type

>> We have opened up the "Payroll Setting" option for General Leave types created to allow the selection of leave payment amounts in the sync to payroll.

Set up the other leave settings as per normal.

Applying for the correct leave type to push over the correct leave payment amount to payroll

1) After setting up this custom General Leave Type, your employees can now apply for it in the system

>> Do ensure that employees are applying for the correct leave type in the system. This will be up to the leave approvers in your company to check-through during the approval process.

2) Approved custom leave types will be automatically synced over to Payroll processed for employees under Step 2 - Leave Payment/Deduction according to the leave type name and payroll setting amounts indicated

The Leave Type synced to payroll depends on the keyword used for the Leave Type Name set up.

For example, if the leave type name is "Additional Annual Leave", the Type synced over to payroll would be showing as "Annual Leave":

This way, we can now easily support your customised leave payment policies with ease. 👍🏻

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