After processing payroll or payments in Talenox, you can head over to Payroll > Payroll Settings > Month Total and click on "Export Bank file / EPF / PCB (MTD)" followed by the various statutory file types:
EPF
SOCSO
EIS
MTD
To ensure you submit your statutory files on time, do take note of the following deadlines to ensure your company will not need to pay fines.
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EPF
Contribution / Payment deadline: 15th of the following month
(Sources from KWSP)
Fine for Late payment / contribution:
Late Payment Charge:
The lower dividend rate between Simpanan Konvensional and Simpanan Shariah for each respective year with an additional one (1) percent.
The minimum late payment charge imposed is RM10. The late payment charge will be rounded up to the nearest Ringgit denomination.
Example:
The late payment charge imposed is RM13.21 and this must be rounded up to RM14.
Dividend
The dividend rate to be paid will be based on the lower between that of Simpanan Konvensional and Simpanan Shariah. For the years prior to the introduction of Simpanan Shariah, the calculation of late payment charges and dividend will be based on the EPF dividend rate declared for the respective years.
Late payment of contribution includes:
• Overdue contribution;
• Under-paid contribution
(Sources from KWSP)
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SOCSO + EIS
Contribution / Payment deadline: 15th of the following month
(Sources from PERKESO)
Fine for Late payment / contribution:
Interest on late payment of contributions will be imposed at a rate of 6% per annum for each day of contributions not paid within the stipulated period.
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MTD (PCB)
Contribution / Payment deadline: 15th of the following month
(Sources from LHDN)
Fine for Late payment / contribution:
An employer who fails to remit payment on or before the 15th of the following month can be fined. The minimum fine is RM200 and not more than RM20,000 or 6 months imprisonment or both.
An employer who does not deduct MTD or deducts but fails to remit the MTD to IRBM can be prosecuted in a civil court. With this, the MTD not deducted becomes a debt to the Government.
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Aside from all the ongoing statutory contributions and submissions, you would also like to know that:
Form E
Submission deadline: 30th April of following year
(Sources from YYC Advisors)
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HRD Levy
Contribution / Payment deadline: 15th of the following month
(Sources from HRDCorp - refer to "What happens if employer fails to make a payment?")
HRD levy is to be made no later than the 15th date of the month in which the payment falls due, as stated under Regulation 8(1) of the Pembangunan Sumber Manusia Berhad (Registration of Employers and Payment of Levy) Regulations, 2001.
Fine for Late payment / contribution:
Fined not exceeding RM20,000.00 (Ringgit Malaysia Twenty Thousand) or to imprisonment for a term not exceeding two (2) years or both (on conviction)
Yearly interest of 10% in respect of each day of default or delay in payment
Any payment for interests accrued must be made by using the ESLIP. The quantum of interest to be paid will be determined by HRDCorp.