The following are 3 frequently asked questions that we often encounter:
How do I assign a holiday policy to a freelance or remote team member in another country?
I’m a company based in Singapore. Can I use this feature to assign Malaysian state holidays to my contractors in Malaysia?
Can I create different holiday calendars for employees in different states in Malaysia?
You can now manage holiday policies by selecting specific states or countries, and assign employees who follow that policy, all in one place.
This update is especially useful for:
Malaysian companies with employees located in different states or overseas
Non-Malaysian companies (e.g. based in Singapore or Hong Kong) managing freelancers or independent contractors who follow a different country/state's holiday schedule
How to Create a Holiday Policy
1) Head over to Profiles > Company Details under Holiday Policies click on Manage Holidays:
2) On this page, you will be able to view the current Holiday Policies that is already created.
To add a Holiday Policy, click on Add Holiday Policy:
3) Follow the Steps as guided:
1) Name & Description - Set the name of the holiday policy You may also add a description (optional)
2) Location - This will pre-fill the list of holidays with the country/location's statutory holidays. Select 'None/Custom' to create a custom list.
3) Employees - Select the employees that these holidays would apply to.
4) Holidays - Set the holidays under this holiday policy. This will also populate holidays based on the country/state you select under Location.
Under Step 3) Employees, click on Add/Edit Employees to assign employees attached to this Holiday Policy.
A popup window will appear. Select the employees by using the checkboxes below. Then click Update
Under Step 4) Holidays, an example to see if it is populating following the region/state you selected.
As you can see from the above image, the selected Location is Sabah, and the system populates the Birthday of the Governor of Sabah, which is that region's public holiday.
How to Add a Custom Holiday
This feature is still the same from before where you can block a particular day as a custom holiday for this specific Holiday Policy.
Click on Add Custom Holiday
Clicking this will open a popup window, here you can enter:
1) Holiday Name
2) Date of the custom holiday
3) Select if it is All day, First half of day or Second half of day
When you are ready click Create
You will see it listed under 4) Holidays
Don't forget to click Save
Whether your team is local or global, holiday management is now easier and more flexible than ever!