For companies that report earnings and pay tax in Malaysia, claims that are made by employees must come attached with an e-invoice.
This is to ensure companies have proof of purchase when including claims in their report.
How to set E-invoicing as Mandatory?
For Admins, in Talenox, you can set E-invoice submission as mandatory when submitting expenses.
Head over to Claims > Expense Policies
There are 2 ways you can enable this:
Enable it when you create and Add Policies
Edit your current Policies and enable it
Either each 2 ways you do it, scroll down and you will see a section named Malaysia E-Invoice.
You can toggle the button on to ensure that E-invoice is mandatory when submitting an expense.
That's how simple it is to toggle E-Invoice as mandatory in your Expense Policies!
How to submit E-invoice in Claims as Admin/User?
You can create an expense as an Admin under Claims > Admin Expense > Add Expense
For employees, you can create an expense as a User under Claims > My Expenses > Add Expense
From here, you can select your Policy which already has the E-Invoice submission set as mandatory enabled.
Once selected, you will see a section named Malaysia E-Invoice, here you can see that this submission requires E-Invoice information to be entered into the fields.
There are 2 mandatory fields under Malaysia E-Invoice section:
E-Invoice URL
E-Invoice Validation Date
To learn more about E-invoice requirements, you can click on the Learn more button.
To find your E-Invoice URL, you can scan the QR code on your invoice and it will redirect you to the E-invoice URL in which you use to enter into E-Invoice URL and it’s Validation Date.
That’s how easy it is to submit your E-Invoice expenses. 🙂